St. Olave’s Anglican Church is seeking a friendly, reliable, and detail-oriented Parish Administrator to support the life and ministry of our active church to start as early as October 1, 2025. The successful candidate will perform a wide range of administrative and financial tasks, working closely with parish leadership and acting as a primary point of contact for parishioners, clergy and the wider community.
Key Responsibilities
Administrative Duties (33%):
- Respond to all phone, email, and in-person inquiries
- Order office supplies and manage general office operations
- Prepare mailings as requested (ie stewardship appeals and tax receipts)
- Maintain church calendar and coordinate facility bookings with churchwardens and other tenants
- Maintain and update parishioner contact database
- Coordinate Screening in Faith program for all volunteers and employees
- Coordinate, attend and prepare minutes of Advisory Board meetings and annual general meeting (Vestry)
- Support ongoing communications and outreach efforts including, but not limited to, producing weekly announcements, social media, weekly eblasts, printing flyers and submitting online event listings.
Worship Duties (33%):
- Prepare and print weekly Orders of Service
- Maintain and prepare weekly prayer list, scripture readings
- Support clergy in scheduling baptisms, weddings, funerals and other services
- Maintain parish records (baptismal, confirmation and memorial registers) and coordinate memorial flower programs throughout the year
Financial Duties (33%):
- Handle weekly bank deposits
- Prepare and distribute cheques for payroll and all invoices
- Input all credits and debits into accounting ledger
- Support preparation of annual financial audit
Required Skills and Qualifications
- Strong computer skills: Microsoft Word, Excel, Google documents, Zoom
- Bookkeeping/data entry skills: Sage Simply Accounting
- Experience in administrative or nonprofit office work
- Proficient in English
- Excellent time management, organizational skills, and attention to detail
- Friendly, professional demeanor with ability to maintain confidentiality
- Familiarity with Anglican liturgy and church culture is an asset
- Ability to work independently while meeting deadlines
- Must be eligible to work in Canada
Hours & Compensation
- Approximately 20–25 hours per week, with some flexibility in scheduling
- On-site preferred, with some remote work possible
- Pay range: $25 to $30 per hour, depending on experience and qualifications
To Apply
Please send your résumé and a brief cover letter to cw-stolaveswansea@toronto.anglican.ca with the subject line “Parish Administrator Application.”
Applications will be reviewed on a rolling basis until the position is filled, with interviews to be held in September.
We thank all applicants for their interest. Only those selected for an interview will be contacted.